Teams are more likely than ever to collaborate across geographical and time zones, due to the increase in flexible working practices. This requires the transfer of large files between colleagues who work remotely. However traditional methods of sharing files aren’t always the most secure. In fact, it’s not difficult for employees to send sensitive documents containing intellectual property and regulated data to the wrong people by accidental or deliberate.

Without the right security precautions, these uncontrolled information transfers could put your business at risk of costly fines and damage to your reputation. It is therefore essential to set up the right system that allows you to control the way files are shared with clients and partners as well as within your own company.

To prevent the risks associated with uncontrolled file sharing your business should choose a platform that provides the highest level of security monitoring and access control. This way, you can ensure that only authorized users have access to certain files or folders, and any changes to the contents of a file are documented. A platform that provides enterprise content services also offers an audit log that is centrally managed which makes it simple to keep track of user history and identify issues, for instance, privacy breaches or non-compliance.

Look for a program that is easy to use and that integrates into your workflow. It’s also important to make sure you don’t pay for features that you don’t really need. If you’re planning to use a client-facing file-sharing portal ensure that the software allows for customization and easy installation for your clients.

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